Exhibition Booth rental

Whenever thousands of potential customers pass your exhibition booth, you will want to stand out. Being an exhibition partner, we’d be happy to help you achieve your goal. On the page below, you can find some examples of exhibition setups, which can easily be adjusted to the dimensions of your exhibition booth. Please contact us for a tailor-made quotation. We offer quick, transparent, and accurate service at low transportation costs, thanks to our perfect location close to the Amsterdam RAI, Jaarbeurs Utrecht, Gorinchem events hall, EXPO Houten, WTC Rotterdam and World Forum The Hague.

Order by

Exhibition Booth

To accommodate you as best as we can, we only charge show days, so you will receive two construction days and one deconstruction day for free. We also have a discount on multiple-day hire, which will automatically be calculated when you fill out the date of hire in the shopping basket. You can also view the construction and deconstruction costs in the shopping basket. Would you like to have a tailor-made quotation? Contact us and let us know your wishes and we will try our best to make them come true.

Add TV

A TV is a fantastic way to show your company presentation or video on at your exhibition booth. We offer screens up to 75” (191 cm in diagonal), and even larger screens as videowalls.

EXPO Lighting

Easily add exhibition booth EXPO lighting to your order. Powerful floodlights and colourful LED spots, all you need for your event.

Add signage

As part of being a one-stop exhibition shop, we also provide signage for your exhibition booth. You can either choose single or double-sided PVC banners. Select the amount of square metres in order to calculate the price. Please note that there is a 12-working day production time on all banners.

EXPO, convention & trade show

Convention stand and truss construction
Are you currently working on setting up a convention stand or trade show? You can come to us for all of your technical event needs. We provide everything you’ll need for construction, lighting, banners, sound, video, or anything else to do with your event. By coming to us you can ensure that everything will be taken care of centrally by one trustworthy rental partner. On this page you will find various examples of convention stands. All dimensions and models can of course be customised. We are happy to advise you about your convention stand.

Truss & Pulleys
Would you rather keep your floor space free, rather than use it for a large truss construction? That’s possible! We can attach truss to hoists on the ceiling of your event’s location. The above mentioned prices for floating constructions do not include any extra local rigging costs. This means that many event locations, such as the Amsterdam RAI, Utrecht Jaarbeurs, or other EXPO locations will often charge extra for the use of their hoist points. We can ensure that the location receives correct & accurate blueprints, and can provide you with a cost estimate.

Renting lighting
Your products need to be well lit. We are happy to provide you with appropriate lighting, but you can also find much information on the product pages of (for example) our 150 watt spotlight, 400 watt spotlight, or wireless event spotlight.

Do you want to be certain that your banner will fit perfectly in the truss construction which will make up your convention stand? Simply order the banners from HWC Events & Rental. We will make sure that the dimensions are correct, and will also take care of the printing and, if desired, the placement of the banner in the construction. This means that everything you need will be taken care of at one address.

Renting a TV, projector, or touchscreen
Video is a powerful tool to promote your product or company. You can come to us if you need to rent TVs for your convention stand, but we also have projectors and touchscreens available for rent. This allows you to incorporate technology into your stand’s design. The result will be professional and consistent.

Work area
We supply convention stands and trade shows all over Europe. This means that we can also offer a complete package outside of the Netherlands. You won’t only come across us in Dutch convention locations such as the Amsterdam RAI, Event Hall Gorinchem, Hardenberg, Venray, Rotterdam Ahoy, Utrecht Jaarbeurs or EXPO Houten. We can often be seen at locations in Belgium (EXPO Brussels, EXPO Antwerp, Flanders, EXPO Ghent), or Messe locations in Germany (Frankfurt, Friedrichshafen, Dusseldorf, Berlin, or Essen).

Setup & Breakdown days
At HWC Events & Rental you will receive two complimentary setup days and one complimentary breakdown day when renting material for a convention or trade show. We will not charge any rental costs for these days. Do you need more setup or breakdown days due to a long setup or a long distance to the convention? Contact us for an estimate.

Multi-day rental
Most conventions last a few days, some can even last for weeks! We have made multi day rental more attractive for this reason. We offer discount for multi day rentals. This discount is calculated after filling in how many days you are renting for and will be shown in your shopping cart. Read more about discount for multiple day rental periods.

EXPO Rental Possibilities

Rent 2 Go
Would you like to have as much control over the rental process as possible? Rent 2 Go is a good option for you. Simply rent all necessary event tech for your convention stand and pick your order up at one of our locations. This option is perfect for clients with some experience with setup and breakdown of truss systems. Don’t forget to keep the dimensions of your ordered items in mind! We offer discounts for conventions and projects spread out over a longer period of time. These will be calculated and shown in your shopping cart.

Delivery at your convention location
Would you prefer to do the setup and breakdown yourself, but are you lacking a way to transport the materials? No problem! We offer fairly priced transport on orders of €125,- Excl. BTW or above. We can bring your order to convention locations such as the Amsterdam RAI, Utrecht Jaarbeurs, Event Hall Hardenberg, Gorinchem or Venray, EXPO Houten or Ahoy Rotterdam, but also to locations in Belgium or Germany such as Messe Frankfurt, Friedrichshafen, Dusseldorf, Berlin, Essen, EXPO Brussels, EXPO Antwerp or Flanders, or EXPO Ghent.

Complete package: Delivery with setup and breakdown
Setting up and breaking down a convention stand is a lot of work. It is often technically challenging and physically demanding. For these reasons we offer the option (order over €200,-) to deliver, set up and break down your convention stand for you. This allows you to completely focus on your clients and products. Look at more information about our transport and setup/breakdown service. Can you not find the information you need on our website? Ask us for a price estimate or contact us. We are very happy to help you on your quest for the perfect convention stand.